System applications

Policy browser
Personal calendar
Data transfer
Global search

All system applications can be found in a newly created portal under the Extras menu.

System applications fulfill system-specific tasks and are not contained in the collection of templates. They can be renamed and assigned to other menu items. In the Applications module, all system applications can be opened and edited to your specifications like other applications. If you delete a system application, you cannot recreate it. It is possible to export a system application to a different portal and then import it into the current portal. This is not possible with the User application, however, which cannot be exported or deleted. The user accounts for the portal will be managed in this application.


In the User system application, all user accounts on the portal can be edited directly in the browser by users with appropriate access permissions. On the printable telephone list, the all-important contact data will be always shown up to date. User accounts can be edited either directly in the User Manager module or in the User application. In the User data group, the main data group of the User application, no data fields may be entered. If you require additional data fields, please enter them as additional fields in the User Manager module. You can then access the new fields in the User application as usual and then combine them with edit or view elements.

Telephone list

In the browser, the home page of the application will show a telephone list with the contact data of all users on it. In the search field of the telephone list, one may specifically search for individual users. When you place the mouse on the name of a user in the list, a tooltip will open with additional information.

Click on Print to print out the complete telephone list.

Organizational structure

On the Organizational Structure page, the organizational structure will be displayed as entered in the Users module. The various levels can be shown or hidden by clicking on the respective symbols. Clicking on Edit allows the data of an object in the structure to be directly changed here.

Managing user accounts

With sufficient permissions, by clicking on a user name in the table, a tooltip will open in which user data can be edited

Policy browser

Which user has which access permissions to which applications in the portal? With Policy browser, you will have a central overview in the browser of the current configuration of application permissions. Here all page and data group permissions, which you have set up in the Applications module for users, user groups, and organizational units, will be displayed.

Permissions for applications

On the Main page in the browser, all applications of the portal will be listed in link format. In the subordinate level, which you can open by clicking on a link, the page and data group permissions will be shown. If you click on a page or data group, the access permissions will be shown in the area to the permission.

With Print, all page and data group permissions to the portal applications can be printed out.

User permissions

On this page, the display of permissions can be filtered with the buttons above the search field for users, user groups, distribution lists, organizational units, or roles. If you enter a name into the search field, all results will be listed. Double clicking on a result shows the current permissions for that user.

Group members

Here you can search for members of user groups. Enter the name of the group into the search field, then click on a result to show the members.

Personal calendar

In the personal calendar, access permissions to appointments will be controlled by a unique Datahandler in the background. The permissions are set up in such a way that only the currently logged in user has access to his individual appointments. Other users, administrators, or members of the management will not be able to view the appointments entered to the personal calendar.

The personal calendar offers the same functions as an application created based on the Calendar template.


The statistics application analyses access to applications in the portal. With this, you will be able to quickly recognize the applications that are visited frequently. Applications that are never or only seldom used will also be recognized. In the year overview, accesses per month for the current year will be output.


The start page of the application is the Overview page, which will output the rankings of the applications by accesses. In the dual edit fields at the top of the page, a date range can be entered. By clicking the Show link, all accesses in the entered time frame will be displayed. Clicking on the diagram of an application will open an additional window, in which the hits for individual pages will be shown.

Annual report

On this page, accesses per month for the year in progress will be listed.

Data transfer

With the Data transfer tool, connections for the export or import of application data can be set up. In the Data transfer system application, all jobs will be listed with their starting time, ending time, and status. Each job can be started here by users with permissions for the Integration module with a click. Additional information about the topic of Data transfer can be found here.

With this application, terms can be searched for across the entire portal. General information regarding search can be found here. You can discover how to configure the search in the Applications module here.