Exchange - Additional Users

In several use cases it can be necessary to access various mailboxes with a specific account, such as to represent appointments from various Exchange calendars together in one Intrexx calendar. For this purpose, on the Exchange server a mailbox, such as the Sales mailbox, can be created, which receives permissions to all calendars for all employees of the sales department. The share of the respective calendars must be set in Microsoft Outlook by the marketing staff itself.

Here, an assignment of an Intrexx user can be set up for an Exchange mailbox and then later be entered to applications and processes.

The use of these static users can be a good idea for applications in which an overview of a series of appointments from various users is to be shown (like Today in-house). In this way, it can be avoided that each user must assign rights to every other user to their calendar.

Within one process, a simple action can be defined via drag & drop, in which all subsequent actions will take place, for example, in the role of a user named Sales. The process can then, for example, search in the mailboxes to which it has access for appointments with specific characteristics (such as Customer visit) and create or change appointments for individual sales staff members.

Click on Add in order to create an additional user.

With Edit, an existing user assignment can be edited. Remove takes a user out of the list. With Manage access to shares, an additional dialog will be opened, in which access rights to Exchange elements can be controlled.